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The Big Event Director Applications

Applications are now closed. 

Apply now for The Big Event Executive Director positions. Applicants may apply for more than one position.

Applications close on Wednesday February 8, 2017 at noon. Learn more about these positions at one of our interest meetings:
  • Wednesday January 25, 2017: 5:30 PM UPC Office in the student union (room 157)
  • Tuesday February 7, 2017: 5:30 pm UPC Office in the student union (room 157)

See below for an overview of duties* associated with each available position with The Big Event!

Executive Director: Sofi Ibrahim

  • Reserve space for executive committee meetings
  • Plan and run executive committee meetings
  • Oversee all procedures day of the event
  • Plan and run “mock” Big Event day
  • Oversee executive committees
  • Committee development – plan social activities for the executive board

Finance Director: (position available)

  • Create and manage budget
  • Approve spending
  • Oversee all solicitation of donations (t-shirts, water, food, etc) 
  • Make and track deposits into Foundation account for funds raised 

Logistics Director: (position available)

  • Set-up day of event
  • Reserve all facilities for the day of the event (including Martin Hall)
  • Create rain plan
  • Work with University, Sheriff, and City Police
  • Work with Executive Director for “mock” event
  • Clean up after the event
  • Over volunteers day of The Big Event
  • Oversees registration process of all participants
  • Work with graduate assistant for community service on project site recruitment
  • Matches groups to project sites 
  • Liaison with office of sustainability, office of community service, and any other partnerships with off campus organizations.   

Marketing Director: (position available)

  • Develop and maintain website
  • Make sure university guidelines are followed for campus advertising
  • Work with Communication and Marketing personnel
  • Create and implement an Action Plan for Recruitment
  • Develop and execute marketing materials for Recruitment
  • Push registration for Big Event at Get on Board Day and other on campus events
  • Develop videos/graphics to promote The Big Event
  • Decides in consultation with Marketing Advisor who will be the official spokesperson for The Big Event

Recruitment Director: (position available)

  • Contact student organizations in the Spring about participating
  • Work with Marketing Director for Blitz Week
  • Present for Organization Expo at orientation over the Summer
  • Create and implement an Action Plan for Recruitment, including:
    • Coordinate interest meetings
    • Plan and implement recruitment events 

Fundraising Director: Taylor Brown

  • Manage the monetary donations
  • Write thank you notes to key players in the day and to any donors
  • Gather donations
  • Communicate with Finance Director
  • Govern sponsorship letters and make sure we deliver on what is on the letter to sponsors
  • Oversee flamingo flocking fundraiser

*Duties are subject to change as improvements are made year after year.